KONICA MINOLTA SCANNING TO EMAIL SETUP
Scan to e-mail is a method in which a user scans a document and the MFP sends it to an email address through a mail account on an
email server. The document is retrieved through the recipient’s email client application. The scanned document appears as an attachment on the
email. In order to function, the MFP has to be using a valid set of credentials for the connected email server.
Scan to E-mail allows you to scan documents and have them sent directly to your inbox. From there, you can forward them easily or download the files to your device.
Now, to guide you through the process of setting up e-mail transmission settings and a Scan to e-mail one-touch on an MFP. The examples used here will be through the Konica Minolta PageScope Web Connection.
1. Enter the MFP's IP address in a web browser to access Pagescope and log in as administrator.
2. (Konica 4, 4e, 7, 8 and 9 series): Click on "System Settings"
Fill out the following fields:
Administrator Name
E-mail Address
Device Name
E-mail Address
Go to "Network" > "Email Settings"> Email TX (SMTP)
3. Verify Email TX is on and click in the SMTP server address field and enter the IP address or host name of the email server.
GMAIL SETUP:
1. Go to Gmail and then create an email address for the Copier or use your existing gmail address if you prefer.
2. Log on to the gmail account you wish to use with the copier and select "Manage Your Account"
3. Click "Security" and enable 2 step verification.
Scroll back to the “Signing in to Google” box. You should now see the “App passwords” line. Click on “App passwords”. You may be prompted to enter your password again.
4. Create an App Password for the copier.
Under the “Select app” dropdown, select “Other (Custom name)”.
Enter a name for the Copier. The name is not important. If you have multiple MFD’s, you may want to use the ID Number or something that will identify each machine. Click on Generate.
5. The App password has been created. Write it down ,next, you will need to log into your device’s GUI/web interface (Konica's Pagescope Web Connection) and enter this password. Details Below:
Entering your new Gmail app password on a Konica Minolta MFD
Step 1: Locate your machine’s IP address. It can be found on the “Device Information” screen. This screen can be accessed by pressing “Utility” from the Main Menu.
Press “Device Information”.
Here is your IP address. Open up a new tab in your web browser and enter this number into the address bar (do not enter it into search). Then the Pagescope web connection (PSWC) interface for your Konica will come up.
Step 2: Depending on how your machine is configured, you will see either the “Public” page, or the login screen. If you see the Public screen, press “Logout” then “OK”. Click on the “User Type” dropdown and select “Administrator” or “Administrator (Administrator Mode)”. The default password is “12345678” or "1234567812345678" Enter this in the password box and click Login in the bottom right corner. If your screen is very large, this button may be hidden way down in the bottom right corner. Do not click the “Go” button.
Step 3 (Konica 4, 4e, 7, 8 and 9 series): Click on "System Settings"
Fill out the following fields:
Administrator Name
E-mail Address
Device Name
E-mail Address
Click on “Network”, then “E-mail Setting”, then “E-mail TX(SMTP)”.
Fill out the following fields:
SMTP Server Address- Please check the box to enter host name. Then enter in field smtp.gmail.com
Use SSL/TLS - From the pulldown menu select SMTP over SSL
Step 4 Scroll down to “SMTP Authentication” (towards the bottom). Check the checkbox to enable.
In the "user id field verify email address is correct
Check the Password is changed box
Then type the app password generated from your gmail account into the Password field space, then click on “OK”.
Click on “Logout” in the top right corner, then “Ok” Note: If you need to locate the email address being used for scanning, it is located on the “User ID” field. The “Device Mail Address” and “Admin Email Address” may be a different email address
Make a test scan. If it goes through, then you are finished! If you do not see your scan, check your spam or junk folders.
Konica Minolta Scan to FTP Setup
Scan to FTP is a method in which a user scans a document and the MFP places it in a folder on an FTP site. The FTP site can be a
remote site or even FTP services set up on a client PC. The files can then be retrieved by either logging into the FTP site and downloading them as you would any other file, or by going to the folder on the client PC that the file was scanned to.
Setting up a folder with the FTP Utility
1.Create a desktop folder and name it FTP
2.Double Click FTP Settings
3.Click browse to find and then select FTP folder
4. Now that a folder is setup using the FTP Utility, open web browser and go to the MFP's IP address
You have finished setting up the FTP utility on a client PC and now will be setting up a Scan to FTP one touch
on an MFP. The examples used here will be through PageScope Web Connection.
A. Click on the Store address button to access the Address book and click New Registration
B. Select FTP and hit OK and fill out the "Name" field and check the "Main" box to create a shortcut
C. Scroll down to destination and enter the IP address or host name of the FTP server
D. Select the file path field and click enter. Then select the user ID field and enter anonymous.
E. Click on the anonymous drop down and select on.
F. Scroll down to bottom of page and hit OK to save the setting.
G. Scan a document from the copier/mfp to test the connection.
Now that the document is stored on the FTP site, you can retrieve it by going to the folder on the client PC and then opening the file. If
the FTP site that was set up was a remote site, you would log in through your FTP client software or through windows explorer and download the file exactly as you would any other FTP file.
KONICA MINOLTA SCANNING TO WINDOWS FOLDER SETUP
Scan to SMB is a method in which a user scans a document in the MFP and then the MFP sends it to a shared folder on a connected
PC. The document is then retrieved through the recipient’s shared folder. In order to function, the MFP has to be using a valid set of credentials and permissions for the network environment. Scan to SMB is designed for a workgroup environment. If the PC is in a domain environment, the MFP must have an active directory user name and password.
This covers the basics of creating a Windows shared folder on a server or workstation and creating an address book entry at the Konica Minolta copier that will save a scanned document to that shared folder.
Before starting get the copiers IP address and your Computers Name, User Name and Password
(The best way to proceed is to create a brand new dedicated user account/name on the computer)
1. Create a folder on the server or workstation (the user login you choose must have admin level privileges). In this case I login and make a folder called “Scans” in root directory C:\Scans.
2. Next Share that folder with Everyone in the share and give it full control. In my example the shared folder is called “Scans”. To do this, right-click on the folder and select Properties. Go the Sharing tab. Click Advanced Sharing. Check the box “Share this folder”. Click Permissions. With Everyone selected, Click Allow, Full Control. Click OK. Click OK again. Make note of the Network Path. It will be in the following format. \\Computer Name\Folder Name\
3. Set the folder permissions – Click on the security tab of the folder properties. Click edit. Click add. Type “Everyone” in the box and then hit OK. With Everyone selected, Click Allow, Full Control. Click OK.
4. Now just get the copier's IP address and program the Konica/Minolta Bizhub. Login to the device using a web browser and typing on the IP of the copier in the address bar.
5. Now click on the Store Address Tab. You will then be in the Address Book. Then select New Registration
6. Select SMB and select OK.
7. Then in the "Name" field enter in the name "Scans" for the Icon on the copier. Check the “Main” box..
In the Destination Information, you will enter the network folder path information. Check the box that says “Please check to enter host name”
Note: use the network folder path that you got from step 2. \\HOSTNAME\PATH TO FILE\
You will type HOSTNAME in the Host Address field, and PATH TO FILE in the File Path field.
For the User ID and Password, enter the Windows log on username and password. This is the username and password you use to log onto your computer.
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